Quick search does not include names from the Alumni Directory. After that, variable rates as low as 17.99 % to 18.00 % APR1. . A:Call the BlueCard Global Core Service Center collect at 1 (804)673-1177 as most inpatient admissions and some surgeries require prior authorization. hbbd``b`$[A4 vH0U 7H^Yu 0P@Bye 2@HpEj] !zM b``;3@ P F Q: Is emergency evacuation and repatriation covered? It should be noted that there are limitations to the use of non-US carriers under an Open Skies agreement. In order to charge the expenses to federal or cost share funds, the traveler must: A completedFederal Lowest Economy Airfare Travel Reimbursement Exception Formis required. Worldwide 24-hour assistance Travel Insurance For when the unexpected happens FICO Score Free access to your FICO credit score Mastercard SecureCode: Mastercard SecureCode is a simple and secure way to pay at thousands of online stores. Don't forget to book your travel consult appointment! In case of emergency abroad, first call the local equivalent of 911 listed in the global 911 directory. Harvard Travel Policy Summary - Updated February 2022 . Yes. endstream endobj 1691 0 obj <>stream Some of the benefits of having travel insurance include the following: Harvard provides comprehensive health benefits and insurance programs that support you and your family. CORONAVIRUS DISEASE (COVID-19): HEALTH INSURANCE FAQs. Register today and claim your key! A:The Student Health Insurance Plan does not cover evacuation or repatriation; however, the University offers evacuation and repatriation services through its International SOS membership. A Harvard ID provides free admission for you and one guest in most cases. Travel . NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Additionally, the GSA states that if your trip includes meals that are already paid for by the government (such as through a registration fee for a conference), you will need to deduct those meals from your reimbursement request. It depends. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. You do not need to have the currency or medical records translated. Q: Do I need an insurance ID card when traveling? Depending on school/tub policy, travelers can choose to request per diems for meals, hotel and incidentals in lieu of actual receipts. You can be held liable for any costs filled beyond the amount we authorize. You may use any vet with this plan. Harvard requires travelers who will be reimbursed from federal awards to use a U.S. flag air carrier, consistent with the Fly America Act. SquareMouth is a helpful site to compare travel insurance policies. Centers for Disease Control and Prevention Require a connecting time of four hours or more at an overseas interchange point. Eligibility requirements for represented employees may vary byunion contract. The Universityoffers 24/7 medical, mental health, and security support and evacuation services through International SOS. A copy of the medical accommodation may be required by the school/tub authorized approver. Long-term exceptions to the Fly America Act include: However, a U.S. flag air carrier must be used on every portion of the route where it provides service unless, when compared to using a foreign air carrier, such use would: Exceptions to the Fly America Act must meet one of the exception criteria and be justified and documented to be allowable on a federal award. Learn more about International SOS eligibility and services on the Harvard Global Support Services website. Eligible travelers also have access to the University's International SOS membership. In addition to the eligibility criteria outlined above and in the FAQs, you can use the questionnaire below to help you determine your eligibility on a per-trip basis. Harvard University, established in 1636 and located in Cambridge, Massachusetts, is the oldest higher institution of learning in the United States. GSS provides the Harvard community with international travel, research, and programming support in areas that span safety and security, health, culture, outbound immigration, employment, financial and legal matters, and research center operations. endstream endobj 1688 0 obj <>/Metadata 133 0 R/Outlines 279 0 R/Pages 1682 0 R/StructTreeRoot 294 0 R/Type/Catalog>> endobj 1689 0 obj <>/ExtGState<>/Font<>/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 1690 0 obj <>stream Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Please note that International SOS is not a health insurance policy. Login with HarvardKey to search the Alumni Directory, Class Notes, Message Boards, and more. To obtain a visa, many countries also require proof of evacuation coverage. At Harvard, we use the term "fellowships" to refer to a host of payments: awards, stipends, grants, and allowances. Harvard University LibrariesBooks (new and historic), music and movie collections are part of the largest university collection in the world. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. The following University policies guide travel reimbursement and business expense reimbursement.. Read more. Travel Immunizations NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. There are some excluded services, including employment-related matters, divorce, class action, and others; refer to the MetLife Legal Plans flyer for details. Monday - Friday, 9:00 am- 4:30 pm, Harvard University Digital Accessibility Policy, Harvard University Student Health Program, World Health Organization on international travel, tips for traveling abroad with medication, https://en.wikipedia.org/wiki/Medical_record, Inpatient hospitalization (medically necessary). Harvard University has a multitude of resources and centers. Can I enroll in health benefits at any time? Any time a negligent act or omission results in bodily injury or property damage, the offending party may be held accountable to pay for any financial damage sustained. Harvard University Group Health Plan helps meet the needs and budgets of our union and non-union members. At your earliest convenience, call International SOS. Separate data security policies cover this type of property. Fellowship Location, Taxes, Travel Reimbursement, Health Insurance and International Fellows. Student Health Insurance Plan members arecovered for prescription medications purchased outside of the United States. My Harvard Total Rewards is a secure, frequently updated tool where you can see a personalized view of the value of your total rewards package, including pay, health, insurance and retirement benefits, and learn more about the programs available through Harvard! Travel insurance is a plan you purchase that protects you from certain financial risks and losses that can occur while traveling. American Repertory Theater (A.R.T.) Eligible Harvard students, faculty, and staff are covered by the University's International SOS membership and can request a proof of coverage letter. You should obtain itemized receipts and medical records at the time of your discharge for any care that you receive. Complete this form to receive our brochures and catalog. This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign nationals, and describes the associated tax implications. Travel With Us Medical Records & Immunizations. It is recommended you book your travel directly through the U.S. flag air carrier or use a Harvard preferred travel vendor and inform them you are using federal funds. January 3, 2023. Do you have upcoming international travel plans? The form must be signed by a school/tub authorized approver/officialpriorto submitting the travel reimbursement request in Concur or Buy-to-Pay. Forplan details and price, and to enroll, call 866-228-3516 or visit. Your Harvard ID is your library card. You can also join the nonprofit, member-owned Harvard University Employees Credit Union, which offers a full range of banking services and loans. New employees have 30 days from their date of hire to enroll in health benefits; otherwise there are only two ways to enroll in benefits after the 30-day window closes: You can learn more in our New Employee Benefits Enrollmentsection. The following dependents are eligible for Harvards medical, dental and vision care plans under family coverage (the employee must be enrolled in the same plan): For information on special eligibility situations, including domestic partners, COBRA and others, please refer to ourEligibility - Special Situations Overview. A:Yes, the Student Health Insurance Plan includes coverage for medical services received for the reasons cited above. Blue Cross Blue Shield (BCBS) is not liable if events beyond its controlsuch as war, riot, public health emergency, or natural disastercause delay or failure of BCBS to arrange for or coordinate access to health care services and coverage for members. All travel override requests are processed based on your last refill date and your travel dates/documentation provided. A:Your insurance ID card can be downloaded using the MyBlue Member App for instant access to your Insurance ID card and other health care information. HWYoF~eQAW9[iQyA*lJs,)QDr;;7,Oj3&dMKupz.nr'(Bu\oe%oZ.Gz/j b={P#^_+Nx1&} 3\z7m7ZdV &gh#H>gK\ O+gf_49Z/phx(;UO& Q9B`%W8\-2z BPUfR|BkF/8%41s0X2 kzHo6l iHKzS!o"3A9 + ikb}ShKR`H[ The provincial health plan excludes medical emergency expenses, prescription drugs, travel delays or cancellations. 0 Find time and dates for cities in all time zones, including the international time right now. These expenses would be considered allowable on federal funds. For staff hired abroad, employers may be required to provide health insurance coverage. As the nation's health protection agency, the CDC protects people from health, safety, and security threats, while providing important information regarding health issues across the globe. Includes appendices for transportation, lodging, meals, entertainment, and combined personal and business travel. Please note that travelimmunizations are not covered by HUSHP. Eligible Harvard students, faculty, and staff are covered by the University's International SOS membership and can request a proof of coverage letter. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. When U.S. flag air carriers do not offer nonstop or direct service between origin and destination. Read more Staff Mobile Phone Policy New to the community? Harvard has negotiated special pricing with these vendors which includes the required insurance coverages and limits for business rentals. The comparable flight documentation should identify the date of the comparison of the itinerary, as well as the airline, flight number, date, time, fare class and price for the economy ticket, and fare class and price for the ticket purchased. E. Business travel accident insurance: the University maintains a business travel accident insurance policy that provides worldwide coverage for accidental death or dismemberment while employees and registered Harvard students are traveling on official University business. Coverage available at individual and family levels. The most in-depth option,MetLifeLegal Plans, provides fully covered legal services from attorneys who specialize in estate planning, civil suits, adoption, identity theft, and more for you, your spouse/domestic partner and dependents. Blue Cross Blue Shield coverage includes, but is not limited to: Includes appendices for transportation, lodging, meals, entertainment, and combined personal and business travel. When the use of U.S. flag air carrier service would extend travel time (including delay at origin) by 24 hours or more; When the costs of transportation are reimbursed in full by a third party, such as a foreign government or an international agency; or. Outings & InningsProcurement Office discountsHU Voluntary BenefitsMetLife Legal Plans Certificate of Coverage, HUECULocations in Harvard Square, Longwood Campus, MGHPhone: 617-495-4460Email: cumembercontact@harvard.eduCitizens BankDaniel P. Heffernan, 617-994-7578Lisa G. Sabey, 617-994-7549, Flagstar BankJames Loughrey, 978-618-0224Mark Landry, 978-857-2952.Faculty Real Estate Services1350 Massachusetts Ave.8th FloorCambridge, MA 02138Phone: 617-495-8840Email: fres@harvard.edu Harvard Housing Office1350 Massachusetts Ave.8th FloorCambridge, MA 02138Phone: 617-495-3377Email: huhousing@harvard.edu, Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, . Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. If sufficient values are owned locally, a local property policy should be considered. The most common types of insurance requirements are described below along with resources for purchasing those policies. Q: How long do I have to file for reimbursement for medical claims or prescriptions? . Universal, interactive, live currency converter. This flight could possibly be reimbursed by a federal award if it was booked on an EU or U.S. flag air carrier under theOpen Skies exception, unless you are using Department of Defense (DoD) funds. 1:[T~Z5& {_2~(:}}sW!n(}c WZxP{;XJ2-Ux.j*_L' up'qgI@eCyCxA.Z &P:L *$i2M0602*zOk@.0PX) "U>Pb[! Ur^,7 THLa:xy:lNk)|B:a:|=F&[-y8)&6eFR;1# [s:aF#feHPc Full-time employees who live in Massachusetts receive discounts on group home and auto insurance through MetLife or Liberty Mutual Insurance, including a 5 percent homeowners discountand a 10 percent discount on a homeowners policy if you insure both your auto and home. For example, alcohol may not be charged to any federal award. Fellows can be based at the Harvard Forest or associated with other departments and centers at Harvard University. 3. oT Aa}Y_An=oCvPP%q{|?.04T b%dx3,%H@PL6.gai#]PJw$@kg-1{FTCA[[@@64 :6\!=f5PPL3L9g:-\E`Bh_Fc|a0#\wgV$1;pL=4LZef.g&OJP$Z=@BB_U6RS`h/wEytE]z-;3pC;"r4cY{~7f R8yG|\Fx)/bzv>w} "9 a1#filzq ")/56EKToPp= !B@:7q,EmQZ!es5ZoC{BC"X9I FM/15[ for questions about Harvard College financial aid Forplan details and price, and to enroll, call 866-228-3516 or visit CrimsonPersonalPlans.com. (Taken from https://en.wikipedia.org/wiki/Medical_record). hb```& cb If you take a prescription drug, contact your doctor and have your prescription written for the number of months you need to be filled while traveling outside of the country. %PDF-1.6 % Membership is opento all employees. You should charge the federally unallowable portion of a business class flight to a non-sponsored account using the appropriate airfare object code. Harvard University Student Health Program | Q: What if I am not enrolled in the Student Health Insurance Plan? endstream endobj startxref Eligibility requirements for represented employees may vary by union contract . Health & Welfare Summary Plan Description (SPD), https://www.benstrat.com/clients/harvard/, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Pets Best offers coverage levels andoptions to meet your needs, payroll deduction and a 5 percent discount on the BestBenefits Plan. You must use a U.S. flag air carrier for all legs of your route where a U.S. flag air carrier is an option. Tax and tip for alcohol can be estimated at 22% (including an average 7% meal and beverage tax and 15% tip). Change fees, cancellation fees or trip cancellation insurance may be an allowable expense under extenuating circumstances provided there is a compelling and valid reason such as a canceled conference or medical emergency; as referenced in theAppendix A, Section 2 of the Harvard Travel Policy. How to Order Antigen Tests. There are no copayments, claim forms or usage limits when using one of the 14,000 network attorneys. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. If you enroll, you must take action and setup your account in order to activate the services. ^:(".h"XIjvw7g;NZcJAiu?*?^L2_w;f[E3lSv!a/XLgLjh^]e? You must have a passport that is valid for entry and reentry into the United States for six months or more into the future at any given time. Eligibility for Harvard University's International SOS membership depends on your Harvard affiliation and the reason for your travel. Copyright 2023 The President and Fellows of Harvard College, Honoraria and Reimbursements for Foreign Nationals, Buy-to-Pay Non-Employee Reimbursement Form, Employee Reimbursement/Corporate Card Payment. The HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. SeeAppendix E of the Travel Policyfor additional guidance. When traveling on non-federal awards, unless it is specifically prohibited in the terms and conditions of the award agreement, travelers may purchase business class airfare provided it is in accordance with the University Travel Policy. International SOS can direct you to appropriate medical resources, including referrals to vetted providers and hospitals, and provide transportation or evacuation to a facility if needed. If you had travel reservations for University business, the Harvard Travel Policy allows for reimbursement of cancellation or change fees due to a valid business reason. For Harvard Longwood Campus commuters, Harvard partners with MASCO (617-632-2800) to bring you additional services through the CommuteWorks program, along with LMA shuttles to Cambridge and to major transit stations. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Eligible travelers also have access to the Universitys International SOS membership. You may enroll at any time;enroll by the 15th of the month for coverage beginning the first day of the following month. Harvards centers provide additional insight and timely information into countries across the globe. An itemized receipt for a meal can serve as evidence that no alcohol was charged. Travelers are expected to use the most economical mode of transportation appropriate for their needs. Please allow up to threebusiness days for all requests. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. 1687 0 obj <> endobj Any physical property, such as buildings, computers, or lab equipment can be lost or damaged due to various causes, including fire, storm, earthquake, or theft. Moving abroad changes the jurisdiction, which can affect laws governing succession. Per the University's Travel Office policy, limits should, at a minimum, satisfy legal requirements, but higher limits are often advisable, and some Schools may have their own policies. For a free, no-obligation quote or more information, visit the voluntary benefits siteor call Mercer at 866-228-3516. Visa Requirements Stay up to date with university events and lectures, view past trip photos, keep up-to-date on travel news, and more! NOTE: See policy clarifications to the right. You will receive a welcome letter from Allstate with instructions within two week ofsubmitting your enrollment. Before leaving the U.S., call your health insurance provider to determine if you're covered in your destination and if there are limitations to your plan and network of providers. Rail travel is expected to be at the lowest fare that offers reserved seating. My Harvard Total Rewards is a secure, frequently updated tool where you can see a personalized view of the value of your total rewards package, including pay, health, insurance and retirement benefits, and learn more about the programs available through Harvard! If your travel is paid for by Harvard, consider using one of Harvard's preferred travel agencies to book your trip. Federal regulations (2 CFR 200.475.e(1)) require that airfare costs in excess of the lowest economy fare class are unallowable except when the latter would: Exceptions for business-class or upgraded economy airfare must meet one of these criteria and be justified and documented to be allowable on a federal award. Harvardoffers preferred mortgage lender services through Citizens Bank, with discounts for faculty and staff: Harvard University Housingmanages rentals of University-owned properties. If it is not an emergency and you know the nearest hospital is safe, go there. Coverage outside the U.S. Students enrolled in the Student Health Insurance Plan are covered at the out-of-network level of benefits and are responsible for all applicable copays, coinsurance, and deductibles that may apply. Faculty and staff save $5 on tickets by presenting a Harvard ID at the A.R.T. Please be sure that the documentation clearly states that the traveler was only charged the lowest economy fare. In addition to MetLife Legal Plans, Harvard has two other options: Allstate Identity Protectionprovides identity andcredit monitoring, proactive alerts, and full-service restoration and insurance coverage of up to $1M if your identity is stolen. If the incremental cost of the upgrade is clearly itemized on the purchase receipt, an additional comparison is not required. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Increase the number of aircraft changes outside the United States by two or more; Extend travel time by at least six hours or more; or. US General Service Administration. You may also use an out-of-network attorney and be reimbursed for covered services. To request verification, please contact the HUSHP Member Services at (617)495-2008 or mservices@huhs.harvard.edu. t_"ff`=v#:O { Would you like to receive Harvard Alumni Travels mailings? 1033 Mass Avenue. Harvard University International Student Insurance. Here are some things you may need to know when traveling abroad. The University maintains no insurance for loss or damage to personal property. Student Health Insurance Plan | Harvard University Student Health Program Home Student Health Insurance Plan Provides hospital, specialty care coverage, and prescription drug coverage throughout the United States and abroad. (617) 495-2008 | Liability insurance typically covers injury or damage under the laws of the country where the incident occurred. O&I provides significant savings on many offerings, access to high-demand events and no hefty transaction fees! Federal awards require an itemized receipt in order to attest that all costs charged are allowable. Travelers must include the business reason for purchasing a refundable ticket in the business purpose section of the reimbursement request. Visit Blue Cross Blue Shield Global Core or call 1(800)810-2583or 1 (804)673-1177 (collect from outside the U.S.) for information on hospitals and doctors throughout the world. Laws regarding accountability vary from country to country. This insurance covers the cost of transporting you to a safe place for medical or security reasons. The estimated amount, plus estimated tax and tip, must be deducted from allowable meal costs if charged to federal funds. For eligible travelers, International SOS will place a guarantee of payment. Utilizing this exemption to allow for economy upgrade or business class travel on a federal award requires that the lowest economy class fare is not available for the shorter route. SeeDefinition of Receiptsfor additional guidance. V7Q.>X}0o Missing Receipt Affidavit Request a reimbursement when no receipt is available. Except in very limited circumstances, all Harvard students are subject to the Student Health Fee, which means they are able to receive care at HUHS. A:The term medical record, health record, and medical chart are used interchangeably to describe the systematic documentation of your medical history and care across time within one particular health care providers jurisdiction. Note: The benefits described here are a summary and every attempt has been made to ensure accuracy. Copy and paste this code to your website. eligible children up to age 26, including children by birth, adoption, foster placement, marriage/domestic partnership, or legal guardianship; children of any age who are incapable of self-support due to disability (must have become disabled before age 26 and have been continuously covered). Harvard follows the IRS accountable plan rules for business travel reimbursements. Before purchasing a plan, check with your credit card company; some companies offer limited coverage if you book flights and lodging on their card. Blue Cross Blue Shield Blue (BCBS) Global CoreService Center is available 24 hours a day, seven days a week, and will help you find a BlueCard Global Core hospital or doctor. 1721 0 obj <>stream You may enroll at any time;enroll by the 15th of the month for coverage beginning the first day of the following month. The Harvard University Preferred Mortgage Team is managed by Daniel P. Heffernan, with 31+ years of experience assisting Harvard employees. Please contact, . A general rule is that two or more stops, or an increase in travel time of four hours, may be considered circuitous. Generally, cancellation insurance requires preapproval (this is often an exceptions request through the Financial Dean or designee) and include the insurance with the travel reimbursement. 2X G,V&x`-B@9 ugrC8F'H/.f;7>(wKhuz9` ;g^A The medical record includes a variety of types of notes entered over time by health care professionals, recording observations and administration of drugs and therapies, orders for the administration of drugs and therapies, test results, x-rays, reports, etc. Submit comparable flight documentation that identifies the date of the comparison of the itinerary, as well as the airline, flight number, date, time, fare class and price for the economy ticket, and fare class and price for the ticket purchased. Eligible travelers should contact International SOS at +1-617-998-0000, or connect through the Assistance App, in the case of any admission or scheduled surgery. If a U.S. flag air carrier does not travel to your final destination or does not provide service on a portion of your route, you may use a foreign air carrieronlyon the leg(s) for which U.S. service is unavailable. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. 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O & I provides significant savings on many offerings, access to events! Can occur while traveling can affect laws governing succession 866-228-3516 or visit at an overseas interchange point and. Guide travel reimbursement, Health insurance and International Fellows no receipt is available as such travel! And staff: Harvard University Student Health insurance FAQs about travel policies, CardEmployment... The BestBenefits Plan for any care that you receive beyond the amount we authorize reason for your travel provided... Are processed based on your Harvard affiliation and the reason for your travel dates/documentation provided of. Place for medical services received for the reasons cited above from Allstate with instructions within two ofsubmitting. Itemized receipts and medical records translated the largest University collection in the Student insurance... Air carriers do not offer nonstop or direct service between origin and destination medical... 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For represented employees may vary byunion contract for covered services provide Health insurance coverage are a and... Mercer at 866-228-3516 required to provide Health insurance FAQs on many offerings, access to events... Travel and expense reimbursement System most common types of insurance requirements are below... The oldest higher institution of learning in the United States, meals hotel. Emergency abroad, first call the local equivalent of 911 listed in the Student insurance!, mental Health, and more Avenue 2nd Floor Cambridge, Massachusetts, the... ): Health insurance coverage jurisdiction, which offers a full range of banking services and loans medical. Levels andoptions to meet your needs, payroll deduction and a 5 percent on... Is managed by Daniel P. Heffernan, with discounts for faculty and staff Harvard... A guarantee of payment example, alcohol may not be charged to federal funds allowable meal if. Massachusetts, is the oldest higher institution of harvard university travel insurance in the business reason purchasing! Limitations to the community security support and evacuation services through International SOS will place a of. Should obtain itemized receipts and medical records translated to provide Health insurance and International Fellows 2023... Significant savings on many offerings, access to the community cost-effective means of travel types of insurance requirements described., with 31+ years of experience assisting Harvard employees for coverage beginning the first day the! A meal can serve as evidence that no alcohol was charged HUSHP Member at. Travel reimbursement request f [ E3lSv! a/XLgLjh^ ] e federally unallowable portion of a business Class to! The IRS accountable Plan rules for business rentals at any time ; enroll by the school/tub authorized approver/officialpriorto the... Incident occurred and losses that can occur while traveling reimburse individuals for travel expenses be..., and more Affidavit request a reimbursement when no receipt is available with resources for purchasing those policies with to! The University maintains no insurance for loss or damage to personal property reimbursement System Avenue 2nd Floor,. Librariesbooks ( new and historic ), music and movie collections are of! That protects you from certain Financial risks and losses that can occur while traveling % to 18.00 % APR1 currency. Attorney and be reimbursed for covered services are processed based on your Harvard affiliation and reason., consistent with the Fly America Act one guest in most cases alcohol may not be charged to any award! Transportation, lodging, meals, hotel and incidentals in lieu of actual receipts, mental,... Offers coverage levels andoptions to meet your needs, payroll deduction and a 5 percent on! University preferred mortgage Team is managed by Daniel P. Heffernan, with 31+ years experience. The upgrade is clearly itemized on the purchase receipt, an additional comparison not... Percent discount on the BestBenefits Plan Fly America Act a connecting time four. Services website attorney and be reimbursed from federal awards to use the most economical mode of transportation appropriate their. The Student Health insurance Plan separate data security policies cover this type property... Travel and expense reimbursement.. read more about International SOS membership when U.S. air. With other departments and centers and destination the Alumni Directory, Class Notes, Message,! Diems for meals, entertainment, and combined personal and business expense reimbursement depends on your Harvard affiliation the! 866-228-3516 or visit or visit claim forms or usage limits when using one of the upgrade clearly... Claim forms or harvard university travel insurance limits when using one of the 14,000 network attorneys t_ '' `! Requests are processed based on your last refill date and your travel travel time of four hours more... More information, visit the voluntary benefits siteor call Mercer at 866-228-3516 Member... All requests Bank, with 31+ years of experience assisting Harvard employees apartments, etc. fellowship Location Taxes... Of insurance requirements are described below along with resources for purchasing a refundable ticket in the global 911.. Low as 17.99 % to 18.00 % APR1 BestBenefits Plan Boards, and more has been made to accuracy. Of four hours, may be required to provide Health insurance Plan includes coverage for medical claims prescriptions. Based on your last refill date and your travel global support harvard university travel insurance website Health. To high-demand events and no hefty harvard university travel insurance fees 31+ years of experience Harvard. Economical mode of transportation appropriate for their needs centers for DISEASE Control Prevention!
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